Email Templates Recruiting

Email Template – Recruitment is on hold

Subject line: Our recruitment is currently on hold

Hi {FIRSTNAME},

Thank you for taking the time to submit your application for the role of {JOB_TITLE} with AFPJobs.com

We have thoroughly reviewed your application and understand the effort you have taken to apply. We appreciate your interest in this position. Due to the current circumstances of the COVID-19 pandemic, we are unable to move forward at this stage, but we would like to stay in touch and potentially re-connect in the future. If you would prefer not to be contacted, please reply to this email and we will update our records accordingly.

We’ll keep you updated about our organization and upcoming roles, and of course, we’ll never share your details with any third parties. Stay safe.

Kind regards,

{USER_FIRSTNAME} {USER_LASTNAME}

{USER_PHONE}

{USER_EMAIL}

Email Template – Inviting candidates to a video interview

Subject line: Invitation for video interview

Hi {FIRSTNAME},

Congratulations! You have made it to the next stage of the recruitment process for {JOB_TITLE} with (Organisation Name)

(Organisation Name) is committed to social responsibility and our team is therefore practicing physical distancing. As a result, your interview will be conducted over video. Please visit the link below to select a timeslot:

{INTERVIEW_URL}

If you can’t see a suitable time, please reply to this email. Shortly after choosing a timeslot, you will receive a confirmation email which will include the web link invitation. Please accept the invitation and check that your device is compatible with the software.

Handy hint: it is always good practice to check your audio (microphone & speakers), camera and internet connection beforehand.

Please be ready to accept the call at our starting time and treat this call as if you were meeting with us in person. For instance – dress appropriately, take note of what is visible behind you, have appropriate lighting, reduce any background noise and find a stable place for your device.

We look forward to meeting with you and if you have any questions about the process, please feel free to reach out

Kind regards,

{USER_FIRSTNAME} {USER_LASTNAME}

{USER_PHONE}

{USER_EMAIL}

Email Template – Inviting candidates to a video interview

Subject line: {FIRSTNAME}, would you like to join our talent community?

Hi {FIRSTNAME},

In this unprecedented time, the COVID-19 pandemic is impacting the health of our loved ones, the organizations we rely on, the health of the global economy, and the way we live our daily lives.

As we continue to navigate these unique and evolving challenges, (Organisation

Name) is committed to recruiting as soon as possible to bring Americans back into employment.

If you, or someone you know, are one of the people who have recently joined the job market and would like to be notified of the roles that we have available, please register your information with us here (Insert link to Talent Pool/Expression of Interest form) and we’ll be sure to send you any available roles that come up that may suit your skillset.

Kind regards and stay safe,

{USER_FIRSTNAME} {USER_LASTNAME}

{USER_PHONE}

{USER_EMAIL}

Welcome Email Template

Hi %FIRSTNAME%,

Welcome to [YOUR FIRM'S NAME], we are thrilled to have you join our network of industry-leading %JOBTITLE% and %INDUSTRY% organizations.

As your dedicated recruiter, I look forward to working with you and helping match you to the right job for you.

I will be reaching out shortly to discuss your specific career needs and interests. Or, if you like, you can go ahead and schedule a time for us to chat here.

In the meantime, I want to share a couple %JOBTITLE% positions that I think you would be a great fit for:

%JOB1%

%JOB2%

%JOB3%

Have a great day, and I look forward to talking with you soon!

%OWNERFIRSTNAME%

Re-Engagement Email Template:

Hi %FIRSTNAME%,

We know how stressful job hunting can be, so we are inviting you to check out some of our recent opportunities that could be a good fit for you.

If you don't see anything that looks right for you, click here to update your profile.

We're eager to help you find the match that will take your career to the next level!

%JOB1%

%JOB2%

%JOB3%

If you'd like to discuss your career prospects in more detail, go ahead and schedule a time for us to chat here!

Sincerely,

%OWNERFIRSTNAME%

We have openings

Hi %FIRSTNAME%,

We know how stressful job hunting can be, but we can make it better!

With our sophisticated job matching, we are able to send expertly matched opportunities directly to your inbox.

In order for us to best match your needs, please click here to update your profile.

I am eager to work to help you find the match that will take your career to the next level!

If you'd like to discuss your career prospects in more detail, go ahead and schedule a time for us to chat here.

Sincerely,

%OWNERFIRSTNAME%

Sourcing Email Template:

Hi %FIRSTNAME%,

I came across your profile and noticed it seems you are actively looking for your next contract assignment.

Here at [YOUR COMPANY'S NAME], we specialize in placing candidates in %POSITION% positions with industry leaders across the country.

I'd to talk with you more about what exactly you are looking for.

In the meantime, if you'd like to take a look at some of our recent openings, I included a couple you might be interested in below:

%JOB1%

%JOB2%

%JOB3%

Let me know when you have a few minutes to chat, or go ahead and schedule a time here.

Cheers!

%OWNERFIRSTNAME%

Application Confirmation Email Template:

Hi %FIRSTNAME%,

Welcome to [YOUR COMPANY'S NAME HERE], we are thrilled to have you join our network and be first in line to receive notifications for new %POSITION% job openings. As a veteran %CATEGORY% recruiter, I look forward to working with you to find the right job for your background and needs.

I will be reaching out shortly to discuss your application. In the meantime, I invite your to check out more jobs in your area [ADD LINK TO YOUR FIRM'S JOB SEARCH WEBPAGE] and visit our blog for tips on your job search [ADD LINK TO YOUR FIRM'S BLOG WEBPAGE].

Feel free to go ahead and schedule a time for us to chat here, otherwise I'll give you a call tomorrow morning.

Talk soon!

%OWNERFIRSTNAME%

Interview Confirmation Email Template:

Hi %FIRSTNAME%,

I am excited to confirm your upcoming interview with %SUBMISSIONCOMPANYNAME%.

Here are the details for your meeting as well as some quick tips for nailing your interview.

Job Title: %SUBMISSIONJOBTITLE%

Company: %SUBMISSIONCOMPANYNAME%

Address: %ADDRESSLINK%

Date: %SUBMISSIONINTERVIEWDATE%

Let me know if you have any questions, and be sure to check out this article on 5 Tips for a Successful Interview [ADD LINK TO RELEVANT BLOG ARTICLE].

Talk soon!

%OWNERFIRSTNAME%

Interview Rejection Email Template:

Hi %FIRSTNAME%,

Thank you very much for your interest with our client, %SUBMISSIONCOMPANYNAME%.

After careful consideration the team has decided not to move forward with you as a candidate for their position, but please allow me to stay in touch while I continue to assist you in your job search.

I will be following up later this week with additional opportunities you may be interested in. In the meantime, check out the latest article from our career blog [ADD LINK TO RELEVANT BLOG ARTICLE].

Feel free to reach out to me in the mean time if you have any questions.

Sincerely,

%OWNERFIRSTNAME%

Onboarding Email Template:

Hello %FIRSTNAME%,

Congratulations on your new role at %PLACEMENTCOMPANYNAME% as a %PLACEMENTJOBTITLE%!

We are excited to have you as part of the [YOUR FIRM'S NAME] team, and I want you to know I will continue to be your liaison throughout your assignment.

You are scheduled to start on %PLACEMENTSTARTDATE%, if you need anything at all please don't hesitate to reach out or book time on my calendar here!

Congrats again on the new role, and I look forward to working together!

Cheers!

%OWNERFIRSTNAME%