Accounts Payable & Corporate Credit Card Manager

POSITION SUMMARY:

Oversees and leads all accounts payable and corporate purchasing card (P-Card) functions, ensuring accurate, timely, and compliant processing of vendor payments and employee expenses. This role manages day-to-day AP operations, supervises staff, maintains policies and controls, and partners cross-functionally to support efficient financial processes, system integrity, and regulatory compliance.

Location: On-Site

(NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job title. The list is descriptive only and should be used for no other purpose. Management retains the right to add or to change the duties of a position at any time. Incumbents are frequently cross-trained and may perform any combination of the following duties/responsibilities. These duties are not to be construed as exclusive or all-inclusive.)

Leadership & Team Management:

• Supervise and lead accounts payable staff, including hiring, onboarding, scheduling, training, coaching, performance evaluations, and corrective action as needed
• Set work priorities, assign responsibilities, and conduct regular team meetings to ensure operational efficiency, accuracy, and service-level expectations
• Review and approve employee timecards and monitor workload distribution to ensure balanced coverage
• Promote cross-training and succession coverage to ensure continuity of accounts payable and expense operations

Accounts Payable Operations:

• Manage day-to-day accounts payable operations, ensuring accurate and timely processing of vendor payments and employee reimbursements
• Review, verify, code, and process invoices, expense reports, and recurring payments in compliance with company policies
• Schedule vendor payments based on cash flow management and established payment terms
• Process check runs, special payments, voids, and stop payments as required
• Perform routine audits of AP transactions and batches to ensure accuracy, consistency, and compliance

Compliance, Controls & Reporting:

• Maintain, update, and enforce accounts payable and corporate credit card (P-Card) policies and procedures
• Ensure compliance with internal controls, company policies, and applicable regulatory requirements
• Coordinate annual 1099 processing in partnership with Accounting
• Research and resolve discrepancies, vendor issues, and internal department inquiries
• Prepare, review, and distribute AP and expense-related reports to internal stakeholders

Systems & Expense Management:

• Serve as Corporate Credit Card and Concur Administrator, including user setup, policy enforcement, audits, and issue resolution
• Partner with Information Systems to troubleshoot and resolve system issues related to accounts payable and expense management platforms
• Support system enhancements, testing, and continuous improvement initiatives
• Utilize financial systems such as JD Edwards (JDE), Coupa, and Concur to ensure accurate processing and reporting

Month-End, Year-End & Special Projects:

• Reconcile accounts, prepare or support journal entries, and assist with month-end close activities
• Provide backup support for petty cash administration as needed
• Participate in special projects, audits, and process improvement initiatives
• Perform additional duties consistent with the role as assigned

Safety & Compliance:

• Adhere to all company safety policies and procedures while performing job duties

MINIMUM EDUCATION/EXPERIENCE:

• Associate’s degree from a two-year college and 3–5 years of accounts payable experience required; Bachelor’s degree preferred
• Equivalent combination of education, training, and related experience may be considered
• Proficiency in Microsoft Office (Excel, Word, Outlook) required
• Experience with JD Edwards (JDE) and Coupa preferred
• Ability to work with calculators, create and analyze spreadsheets, and operate standard office equipment