Expense Accountant
SCORAt our brand-new Shared Business Platform (SBP) in Bucharest, we offer a dynamic environment where career growth is actively supported through internal mobility, globally recognized certifications, and continuous professional development. We value work–life balance, offering flexible work arrangements, and wellbeing initiatives that help you thrive both personally and professionally.
Now, let’s explore this exciting opportunity so that you can be part of our mission.
Working within Expense Accounting Team, the Expense Accountant will manage Accounts Payable/Receivable, ensuring accurate and timely processing of invoices, reconciling discrepancies, and maintaining close relationships with internal customers (purchasers, GCCB, local CFOs and financial teams) and external providers.
This role requires a keen eye for detail, proficiency in financial software systems, and adherence to company policies and regulatory requirements.
Responsibilities
Ensure the process of invoices management is consistent and efficient from reception to payment.
Ensure compliance with company policies, procedures, and regulatory requirements.
Assist in quarter-end and year-end closing activities, including accruals and reconciliations.
Contribute to process improvement initiatives aimed at optimizing efficiency and effectiveness within the accounts payable function.
Generate reports and provide analysis as needed to support management decision-making and financial reporting requirements.
Accounts Payable
Ensure the process of invoices management, external as well as internal, is consistent and efficient from reception to payment (incl. check address, VAT and IBAN)
Checking and processing of electronic invoices from supplier invoices via Ariba-SAP MM/SAP Cockpit (ReadSoft), with integrated digital approval workflow, including support for internal users
Ensure a proper process of vendor creation
Manage payment proposal and provide input for liquidity planning
Ensure the reconciliation of inter-companies according to the closing calendar
Justify and clear P2P and bank suspense items
Answer Vendor & requestors reminders
Preparation of analyses/commentaries for balance sheet and P&L accounts
Check the open items of all accounts payable incl. analysis of old positions
Follow the closing operations (Accruals, Deferred charges, etc.)
Accounts Receivable
Ensure the process of customer invoices management accurately, efficiently and on time.
Act as the point of contact and ensure coordination between the various Hub departments requesting invoices.
Ensure the “Mirroring” of Intra-Group customers invoices with direct bookings of intercompany invoices in Accounts Receivable and Accounts Payable, using correct VAT codes and reclassification to avoid any intercompany discrepancies.
Control internal and external automatic recharges (PAPM) with the various actors (Group Cost Controlling & Budget, Tax department and SAP Support).
Take all necessary steps to clear daily the accounts receivable and cash suspense accounts for incoming payments.
Act as an interface between the Group's foreign entities and the reporting department concerning the re-invoicing of intragroup recharges (follow up complaints, respond to requests for information).
Organize recovery actions: carry out a quarterly review of unpaid invoices and make any necessary reminders.
Track Allowances for Doubtful Accounts
Follow up on outstandings and comment the customer balances “aged balance” quarterly.
Accounting Fixed Assets
Manage creation of assets and amortization periods
Ensure that depreciation is properly accounted for
Monitor the inventories (assets output)
Documentation for internal and external auditors
Provide external auditors with all necessary information regarding all accounts and business transactions
Quality of service provision
Support and work closely with other accounting heads and actively participate in communities, working in an open and collaborative manner with all Accountants and other stakeholders.
Build strong expertise and working relationships with internal and external stakeholders to ensure quality of services delivered.
Reinforce a client focused mindset as more services are being pooled to maximize the satisfaction of internal clients.
Qualifications
3-years’ experience in accounting and / or accounting background
Flexible and open to change
Experience in working in a multi-cultural environment with teams from various locations.
Customer and services oriented, problems solving, pragmatic, and constructive.
Proactive communicator (oral and written) with highly effective influencing, negotiating, and motivational skills.
Unquestionable integrity
Good Excel skills are also required