Finance Administrator - Accounts Payable

Job Description

Location: Somerset West

Our client a well-established corporate company with a strong international presence is currently expanding their finance division and have an exciting opportunity for a Finance Administrator to join their dynamic team on a permanent basis.

This is a varied and hands-on role, providing critical support in the administration of purchases, sales, and freight management. You’ll be responsible for entering transactions into the system, resolving transactional queries, liaising with customers, and overseeing accounts receivable and payable processes. The role also involves preparing reports and maintaining the internal business systems that support daily operations.

Key Responsibilities:

• Handle invoicing and inventory control for all assigned loads

• Manage and maintain assigned customer accounts

• Enter and manage data related to customer orders and loads

• Troubleshoot and resolve customer queries regarding loads

• Prepare and update daily and ad-hoc reports for management and customers

• Monitor accounts receivable, perform follow-ups, and resolve payment-related issues

• Demonstrate reliability with regular attendance and punctuality

• Provide general sales and accounting support as needed

• Perform reconciliations of debtors and creditors

• Oversee truck check-ins and manage contract specifications

• Coordinate loading and offloading instructions with relevant parties

• Work closely with carriers and suppliers to schedule deliveries

• Serve as a point of communication between customers and suppliers

• Manage contracts and associated documentation

• Collect and process weighbridge slips

• Maintain and update internal management sheets

• Send out debtor statements, monitor incoming payments, and follow up on overdue accounts

• Support monthly bank audits

• Handle onboarding follow-ups for debtors, creditors, and carriers

• Manage proof of delivery (POD) documentation

Qualifications & Skills:

• Relevant qualification in Accounting, Administration, or equivalent work experience

• Experience in accounts receivable or collections advantageous

• Strong Microsoft Excel skills essential

• Ability to multitask effectively in a fast-paced environment

• Strong communication and interpersonal skills

• High attention to detail and accuracy

• Team-oriented with a commitment to excellent customer service

• Ability to handle sensitive information with discretion

Should you meet the required skills please respond to this advert