Payroll Analyst ( Education / Nonprofit background )

Job Title: Payroll Analyst ( Education / Nonprofit background ) Duration: Contract (6 Months) Mode: Onsite Location: Chicago, IL 60609 Pay Rate: $30-$35/hr Summary: Reporting to the Director-Payroll the Payroll Analyst - General ensures the accurate and timely processing of payroll for all employees, performing payroll functions to include data reconciliation, detailed statistical reporting, and comprehensive analysis of retiree benefit programs. The Payroll Analyst - General also ensures compliance with federal, state, and local regulations while adhering to internal policies and collective bargaining agreements. Performs related duties as required. Responsibilities: Payroll Administration: Audits and verifies special assignment hours to ensure accuracy and compliance with institutional policies. Reconciles discrepancies between Certificate of Attendance (COA) forms, payroll records, and WORKFORCE/Time & Labor systems. Processes payroll adjustments, ensuring all entries align with established payroll schedule Compliance & Reporting : Ensures compliance with internal policies, collective bargaining agreements, and federal/state regulations governing payroll practices. Prepares comprehensive reports for internal audits, management reviews, and union negotiations. Monitors and implements changes to payroll laws or institutional policies impacting payroll operations. Collaboration & Communication: Partners with HR, department heads, and timekeepers to address payroll discrepancies and maintain data integrity. Provides training to campus payroll personnel and new analysts. Communicates effectively with employees and management to resolve payroll-related inquiries. Data Reconciliation & Analysis Reconciles payroll data across WorkForce, Time & Labor, and other systems to maintain accuracy. Assists in developing performance metrics, customer satisfaction surveys, and improvement initiatives for the HR Payroll team. Documentation & Training: Documents business processes, draft procedural guides, and create training materials. Keeps up to date with rule changes and best practices in payroll administration. Assists in managing HR accounts payable functions, including requisitions and purchase orders. Performs general payroll audits, mathematical computations, and system data entry as needed. Performs other duties as assigned by the Director of Payroll. Adheres to CCC's Customer Service Excellence standards. Qualifications: Associate's degree from an accredited college or university required, preferably in Accounting, Finance, Business Administration, or a related field Payroll certification (e.g., CPP or FPC) preferred At least three years of experience in payroll, accounting, or auditing required, preferably within a higher education or public sector environment An equivalent combination of education and experience may be taken into consideration Experience and familiarity with payroll software and systems (e.g. PeopleSoft (Oracle) Human Capital Management System, WorkForce, or similar) is highly preferred Ability to interact effectively with employees, organizational leadership, and external parties as needed Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook)