This is a hybrid position requiring 2 days a week, Tuesdays and Wednesdays, working from the office in Doral (and more during Latin GRAMMY season).

WHO WE’RE LOOKING FOR

The Staff Accountant will own the day-to-day accounting in Workday across A/P, A/R, bank reconciliations, and month-end close for a fast, events-driven organization. You are a clear and proactive communicator with strong ownership and accuracy under tight deadlines.

WHAT YOU'LL DO

You will be responsible for accounts payable, accounts receivables, travel expense reports processing, credit card management, bookkeeping accruals, performing bank reconciliations, and executing administrative responsibilities as assigned. Some responsibilities mirror two companies, the Latin Recording Academy and the Latin GRAMMY Cultural Foundation.

• Review invoices/payment requests for accuracy, proper approvals, supporting documentation, appropriate IRS tax form usage, correct G/L/Cost Center/Project, etc.
• Vendor verification: before setup/changes, confirm legal name, tax form (W-9/W-8), address, and payment/banking documentation; check for duplicates and route for approval.
• Maintain supplier records in Workday (W9/W8, addresses, banking info).
• Create and send customer invoices, apply payments and maintain aging, and follow up on past-due balances.
• Distribute a weekly A/R aging to management with notes on next actions/ETAs.
• Review T&E reports and corporate card reconciliations in Workday against policy. Coach employees and enforce compliance.
• Track recurring charges and ensure timely month-end submission/approvals.
• Prepare monthly bank reconciliations and investigate and clear reconciling items.
• Analyze and reconcile membership activity in cooperation with the Membership department monthly.
• Create JEs for accruals, reclasses, and adjustments. Maintain close checklists and supporting schedules.
• Support annual external audit (PBC lists, samples, tie-outs).
• Prepare 1099-NEC/MISC filings and maintain vendor tax documentation.
• Keep vendor and customer master data accurate and current and maintain organized electronic filing of accounting documents in Workday and/or the approved shared repository per internal guidelines.
• Document and improve SOPs. Help optimize Workday configurations/workflows (approvals, supplier request, expense policy rules).
• Proactively communicate weekly plan/EOW summaries and same-day risk alerts.
• Manage company cellphone program.
• Assist in renewal of administrative permits, licenses, etc. as needed.
• Update AP/AR policies when needed after proper review with supervisor.
• Assist in other projects as assigned by supervisor and/or CFO.

SKILLS & EXPERIENCE

• Bachelor’s degree in accounting.
• 3-5 years of working experience in accounting.
• Working knowledge of Workday Finance a plus.
• Strong proficiency in Excel (PivotTables, SUMIFS/XLOOKUP, Power query).
• Proven month-end close ownership, bank recs, A/P cycles, and A/R collections.
• Clear written/verbal communication skills. Must be comfortable communicating with cross-functional partners and vendors.
• Must be bilingual in English/Spanish with solid grammar and punctuation skills in both languages. Portuguese a plus.

PHYSICAL DEMANDS FOR CERTAIN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting salary for this position is $54,200 to $57,00 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. 
 
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits.

Explore our career opportunities to join a team that values creativity, innovation, and diversity. 

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDING ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

LATIN RECORDING ACADEMY

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation.

LATIN GRAMMY CULTURAL FOUNDATION

The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.

MUSICARES

A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

GRAMMY MUSEUM

The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States. 

EQUAL OPPORTUNITY

The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.